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Retail EDI

In the retail industry, response time is critical. To collaborate effectively with your global suppliers and meet delivery expectations, businesses have to have complete, accurate real-time supply chain visibility, optimized order management, and real-time inventory information. One of the most time-consuming but essential aspects of any retail business is creating and fulfilling orders. Vendors must move products to multiple locations using different delivery methods, and products must arrive accurately and on time. 

Whether you’re in the retail supply chain, a service provider, or a customer, the ability to collaborate seamlessly and securely with business partners is critical and processing by paper is prone to error, inefficient, and costly. At Effective Data, we make it easy and affordable to collaborate with business partners, transfer data, and integrate internal business processes. With our EDI tools, suppliers and service providers can become retail industry EDI compliant in no time!


Our EDI Retail Solutions & Services include: 


Cloud EDI   •  On-Premise EDI   •  ERP Integration   •   Full-Service Onboarding  •  One-on-One EDI Support


EDI Retail Integration

Effective Data easily integrates with an infinite number of retailers and partners. Popular retailers that we provide EDI solutions for include but are not limited to:


 Our EDI solutions are explicitly tailored for retailers and their suppliers, making it easy to exchange project information, purchase orders, invoices, shipping documents, and more! In a matter of 2-4 weeks, we take the entire vendor onboarding process out of your hands, allowing you to focus on your core business operations, and strengthen your position in the retail industry with EDI.

Request a demo today to learn more! 


Benefits of our EDI solutions include:

  • Automated order processing and inventory management
  • Improved efficiency
  • Enhanced accuracy of exchanged data
  • Complete activity management
  • Reduced manual data entry
  • Application Integration

The retail industry has embraced the vendor-managed inventory model to meet customer demand while curbing costs. With Vendor Managed Inventory or VMI, the supplier makes the main inventory replenishment decisions for the consuming organization. This means suppliers have greater control of inventory, leading to less waste or over-supply. With EDI, the replenishment cycle often moves from monthly to weekly or daily, increasing customer service.

Retail EDI Transactions

Effective Data supports all major EDI transaction methods and has extensive knowledge of the Retail industry's trends and requirements. Consumers want a retail experience that’s simple and functional. When partnering with us, EDI transactions are readily available, easy to process, and hassle-free to manage. Below are a few examples of everyday retail EDI transactions we help our clients process:

  • EDI 810: Invoice - An EDI 810 transaction is an electronic invoice that sellers send to buyers to request payment and typically includes details like item price, item quantity, invoice date, purchase order number or other product/service identifiers.
  • EDI 816: Organizational Relationships - EDI 816 transactions are sent from buyers to sellers and include detailed information regarding store locations, store numbers, and other common identifiers used to distinguish organizational relationships and hierarchies. 
  • EDI 820: Payment Order - The EDI 820 is used to transfer payment data between businesses or to confirm payment details and advise the seller of any adjustments to the payment amount. It typically includes information, such as PO # or Invoice #, Payer & payee identification, & the payment amount. The EDI 820 can also include banking information for both the seller & buyer. 
  • EDI 832: Product catalog - The EDI 832 document is used to transmit product pricing information between retailers, distributors, suppliers, or other trading partners. In addition to pricing information, the EDI 832 included seller information & terms of sale. 
  • EDI 846: Inventory status transportation - An EDI 846 transaction is most commonly used by retailers to inquire about a supplier’s inventory levels and for suppliers to advise on the number of units they have on hand. This document also informs the retailer what inventory will be available in the future.
  • EDI 850: Purchase order - The EDI 850 transaction is an electronic purchase order sent from a buyer to a seller, requesting goods or services. The EDI 850 typically includes information including the purchase order number, shipping & billing addresses, & other product identifiers such as product SKU numbers.
  • EDI 852: Product Activity Data - The EDI 852 transaction is typically used on a weekly basis and provides trading partners with product activity information related to inventory levels by & between locations. This information is helpful in forecasting upcoming orders, returns, & in-transit inventory.
  • EDI 855: Purchase order acknowledgment - The EDI 855 is typically used to electronically accept the EDI 850 transaction, and can also be used to communicate any errors or change order requests.
  • EDI 860: PO Change Request - The EDI 860 is used most by buyers to request changes to a previous purchase order (EDI 850). The EDI 860 includes information related to the original purchase order, such as changing dates, items quantity, or price.
  • EDI 864: Text Message - EDI 864 is also known as the Text Message Transaction and could contain a wide variety of information ranging from simple messages to contracts and more. Typically the EDI 864 transaction set includes recipient identifying information, message date & time, & free-form message text. 
  • EDI 865: Purchase Order Acknowledgement - The EDI 865 is an electronic response sent by the seller or supplier that can either confirm or reject the EDI 850 Purchase Order document. The EDI 865 can be used to communicate any changes needing to be made to the original purchase order.
  • EDI 940: Warehouse Shipping Order - An EDI 940 transaction is sent by a seller or supplier to notify a third-party warehouse of a shipment order to fulfill a purchase order. The EDI 940 typically includes shipping information such as the buyer's shipping address, items needing to be shipped, shipping method, and delivery date.

Not finding the retail transaction you're looking for?  Contact Us for more information!

Effective Data gives us the peace of mind to know that our EDI implementations and support can be handled effectively and efficiently. Vice President IS, Gonnella Frozen Products, LLC

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