What is EDI 810?
An EDI 810, or EDI Invoice is an electronic version of a paper invoice that sellers send to buyers to request payment for products delivered. An electronic invoice is one of the most fundamental documents in an automated EDI system.
EDI Code: 810
EDI Transaction: Invoice
EDIFACT ID: INVOIC
Both buyers (retailers) and sellers (suppliers) benefit from implementing the EDI 810. Benefits include:
- Greater efficiencies and reduced paperwork for both parties
- Buyers can reconcile against orders/shipments to verify correct invoice amounts
- Faster reconciliation may result in a more timely payment for suppliers
- Reduce administrative time spent manually submitting invoices (supplier) and manually entering invoices (buyer), allowing for resources to focus on value-added work
- Eliminate data entry errors associated with manual entry for both parties
- Item price
- Invoice date
- Invoice number
- Purchase order number
- Product/service identifiers such as UPC/EAN/GTIN with their respective quantities
- Vendor number
- Carrier and service levels
- Ship to and remit to locations
- Invoice terms
- Shipping information
- Charges and/or allowances
- Additional item identifiers such as buyer item number and vendor part number
Inconsistencies in the EDI 810 document may result in payment delays or short payments. Here are some common challenges:
- Discounts: Miscalculations or misrepresentations of discounts in the EDI 810 document can cause invoices to be inaccurate.
- Pricing: If pricing is incorrect on the purchase order, the supplier’s invoice may not meet a retailer’s pricing expectations. Validating the pricing in the invoice against the pricing in the order can prevent overcharging or undercharging.
- Invoice out of Balance: At times line items may not correctly add up to the invoice total due to data mapping or rounding errors. In this case, the retailer is likely to pay the lesser of the two amounts, resulting in short payments.