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EDI 850

What is EDI 850?

The EDI 850 is an electronic purchase order sent from a buyer to a seller, requesting goods or services. An electronic purchase order is one of the most fundamental documents that should be part of an automated EDI system. Buying organizations use EDI purchase orders to order products to be shipped to a distribution center, a store or the end consumer. This document can contain a single ship-to location or multiple ship-to locations.

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  • Reduce time spent manually submitting orders (buyer) and manually receiving and entering purchase orders (supplier), allowing for resources to focus on value-added work
  • Potentially increase the speed of fulfillment and reduce on-hand inventory
  • Eliminate data entry errors associated with manual processes
  • Reduce paperwork and gain operating efficiencies
  • Reduce errors
  • Reduce chargebacks
  • Process orders faster
  • Cut data entry and associated labor costs
  • Time saving allows organization to focus on more strategic tasks
  • Reduce errors
  • Fulfill orders faster
  • Streamline purchasing
  • Reduce on-hand inventory
  • Save time and money with three-way matching
  • Purchase order date, Purchase order number
  • Requested ship and/or delivery date
  • Location(s) where the product or services should be supplied to
  • Product item identifiers/services such as UPC/EAN/GTIN needed with their respective quantities
  • Item price, Item description
  • Vendor number
  • Carrier and service levels
  • Expected charges and/or allowance
  • Additional dates (such as cancel by dates)
  • New Items: Issues or errors can occur if a buyer includes new item numbers on a purchase order that are not set up in the supplier’s system.
  • Pricing Discrepancies: Pricing issues can occur if a buyer lists a different price on the purchase order than the supplier has in their system.
  • New Shipment Addresses: Problems can also occur if the order includes a new ship-to address that is not currently in the supplier’s system.

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